Administration

Receptionist

Riyadh, Riyadh Province   |   Full Time

Our newest opportunity is for a talented Receptionist to join our award-winning team based in  Riyadh, Saudi Arabia. This position is responsible for providing professional, efficient, and  personable front of office services to all staff and visitors 

Responsibilities 

We envisage success in this role to include: 

• Receives and directs incoming calls to appropriate personnel and voicemail.  • Key responsibilities 

• Welcome and assist all visitors to Speakol office 

• Provide switchboard services for internal and external callers 

• Manage front of office services (core) 

• Conference room and catering coordination (core) 

• Transmittal and processing of incoming/outgoing courier, mail and faxes (core) • Assisting team with administrative tasks 

• Appropriate communication with the wider team across speakol offices. • Greets and announces visitors. Follows and coordinates security procedures, issuing  visitor passes and validating parking where applicable. 

• Use of appropriate room IT tools to coordinate conference room bookings and  services, ensure rooms are set up and maintained in accordance with standards,  coordinate with stakeholders as required 

• May perform administrative duties specific to a department such as conducting  research, updating databases and general administrative support. 

• Coordinates catering for meeting and events. May negotiate pricing and menus.  • Performs general clerical duties associated with distributing office communications,  documents, packages, and mail as required. Uses tracking systems to record  inbound and outbound courier, freight, and mail.  

• Orders office supplies and other common use items for the location.  

• Maintains a neat appearance of the reception area, conference rooms, staff, and  other common areas. Requests building and maintenance services as needed.  Periodically inspects common area equipment to ensure good operating  condition. Arranges equipment service as needed. 

• Maintains records and logs of service requests and tracks status.  

• Performs other duties as assigned. 

• Deal with ad hoc requests and routine administrative tasks using the appropriate  tools. 

Qualifications 

To be successful in this dynamic opportunity, we envision that your career journey to date will  include a minimum of 2 years work experience as a receptionist or other administrative  role partnered with a Diploma or bachelor’s degree in hospitality or another related field. 

Bilingual communication skills in both English and Arabic are essential and please note we can  only consider female Saudi Nationals for this position.

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